29
Feb

When I first started teaching time management, one of the biggest needs was how to cope with the deluge of email. Now we have more email than ever plus other means of communication coming at us. Professionals may regularly also receive texts, Outlook Lync messages, conversations in Facebook groups and LinkedIn messages that they need to respond to. One of my master’s degree students lamented that she counted 24 ways people sent her information!

Here are seven ways to manage the information overload.

  1. Keep a clean email inbox by setting up folders for people or projects
  2. Create email rules for any sender that you can immediately put into a folder
  3. Use Outlook’s Clutter feature. Remember to look in Clutter daily to make sure nothing important has been sent to the Clutter box.
  4. Delete unneeded email every day.
  5. Minimize using “reply to all.” The more people you send to, the more email you’ll get back.
  6. Set parameters for what you’ll accept via text, if anything. Keep it to very brief and urgent messages.
  7. Determine a regular time to check other less-used platforms such as LinkedIn or work Facebook groups; once a day should be enough.

Managing your communication is easier when you’re clear about your goals and priorities. If you find yourself uncertain about how to prioritize your messages, take time out to reassess your immediate and long range goals.

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Category : Goal setting and achievement / Stress Management / Uncategorized